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Privacy policy statement

Privacy policy statement – combined file description and information document

1. Data controller

Foxa Oy

Lepistönkatu 2
30100 Forssa

Business ID: 0839372-6

Telephone: +358 10 229 2120

2. Matters related to the register

For matters related to the register, Foxa Oy customer service is open on working days between 8 a.m. and 4 p.m.

3. Name of the register

The Foxa Oy customer register.

4. Basis for maintaining the register and its purpose of use

The register of Foxa Oy customer companies' contact persons is maintained for the purposes of managing, maintaining and developing the customer relationship and other pertinent relationships, targeting offerings, analysis, service production, offers and development, as well as market research and other statistical purposes. The register's data may be used for marketing between Foxa and the customer (including direct electronic marketing), as well as to target said marketing within the confines of the law.

5. Data kept in the register

The data kept in the register does not include personal information for the contact persons of customer companies that is not necessary for a current or potential customer relationship or identical with the information of the customer company.

The register may include the following information regarding the contact persons of customer companies:

  • first and last name
  • mobile phone number
  • email address
  • role and/or position at the company
  • marketing prohibitions.

Furthermore, the register may contain information related to the contact person of a customer company that was collected prior to or during a customer relationship, such as:

  • information regarding future events (time and location of meetings)
  • historical data for past events (information regarding contacts, offers and meetings).

6. Regular data sources

Personal information is collected during customer relationships and during the work done to form a customer relationship. The information may be collected and supplemented with the person's permission (e.g. by using browser cookies), as well as using the Finnish Population Register and other third-party registers. Information may also be collected in conjunction with marketing activities, such as events.

7. Disclosure of data

Foxa Oy may disclose data from the register according to the restrictions and obligations set by current legislation. Due to the technical or operational execution of the data processing, some information may reside with Foxa Oy's subcontractors, or the data may otherwise be processed using technical working connections. The information may be transferred outside the European Union and the European Economic Area, if the European Commission has deemed the recipient country's data protection to be adequate.

8. Protection principles for the register

All Foxa Oy personnel and any external persons working for Foxa Oy are obligated to professional secrecy regarding all customer information. The use of the register is protected with user-specific identifiers, passwords and access rights.

9. The right to inspection and the realisation of said right

Every data subject has the right to inspect the information that concerns them. The right can be exercised without charge at most once every 12 months. The Finnish Personal Data Act grants data subjects the right to inspect the data recorded of them in a register by requesting to inspect their data with a personally signed document or in person at the data controller's location. The contact information and business hours of the data controller are listed in sections 1 and 2 of this file description.

10. Correction and removal of personal data from the register

Data subjects have the right to demand the correction or removal of erroneous, insufficient, unnecessary or outdated information concerning them by notifying the data controller at the address listed in section 1 of this file description. User information can be removed from the register upon the user's request.

11. Browser cookies

We use cookies as part of our online service. These cookies may last for a single session or longer. Cookies are small text files that are saved on the user's device when they use a browser to access the online service. The Foxa Oy online service uses cookies and third-party cookies to improve and personalise the service's user experience, to collect data on the service's visitor volume and most popular content, and to identify frequent visitors to the website.

You can prevent the saving of cookies by changing the security settings of your browser. Please note that some online service functionality may be unavailable without cookies.